Deal Memory Keeper
Deal Memory Keeper is a Grok Bot build prompt that helps real estate agents with admin. Keep one lasting record of what my bots learn.
The build prompt
Keep one lasting record of what my bots learn. Connect Notion and Google Drive, then set it up: capture every decision, seller preference, repair agreement and price conversation from my chats and files. Organize it by property and by client, and keep it current. Chats end. A deal record does not.
HOW TO USE IT
- Copy the prompt.
- Paste it into Grok Bot.
- Connect the tools it names.
- Read the first draft. Approve or change it.
MORE FROM THIS ARM
Bot Builder
Help me create and manage my other bots. Connect Grok Bot, then set it up: when I describe a job I want automated, ask me how I do it today. Then draft the new bot's instructions, its schedule and its connections. When an existing bot is noisy, off target or doing the same job as another one, tell me which and rewrite it. Never create or delete a bot without asking me first.
Contract-to-Close Tracker
Own every contract from acceptance to close. Connect Dotloop, Google Calendar and Gmail, then set it up: map the key dates for each deal, like inspection, appraisal, loan commitment, walkthrough and closing. Put each one on my calendar with a warning two days ahead. Notice which document is missing and draft the nudge. Post one list every day showing what is at risk in each file.
Inbox Sorter
Run every 30 minutes. Connect Gmail, then set it up: label anything that is truly waiting on my reply. Tell a client under contract apart from a lender, a co-op agent and a vendor. Skip portal blasts, brokerage newsletters and cold recruiting emails. Give me one short list of what needs me before noon.